10 Best CRMs for Physical Therapy

If you’re a local business in the physical therapy industry, having reliable Customer Relationship Management (CRM) tools is crucial. With these tools, you’ll be able to efficiently manage interactions with your clients, bolstering client satisfaction and, ultimately, your business’s success. Here’s a rundown of the 10 best CRM tools for local businesses in the physical therapy industry.

1. ActiveCampaign

While it serves a variety of industries, ActiveCampaign can be particularly beneficial for physical therapy businesses. This tool helps you to keep track of your clients’ data and their specific therapy needs. Client history, frequency of therapy sessions, and exercise plans can all be stored and managed efficiently.

We highly recommend ActiveCampaign for physical therapy practices because of its robust email marketing features. You can automate emails for appointment reminders, follow-ups, and even personalized exercise plans that keep your clients engaged in their therapy outside of sessions.

2. Webchat

Interacting with your clients is key in the physical therapy industry and that’s where Webchat comes in handy. Through Webchat, you can strike up real-time, text-based conversations with potential clients visiting your website, making it easier to understand their therapy needs and book an initial appointment.

Webchat comes recommended for physical therapy businesses not only for its live chat capabilities but also for its integration with Google Reviews. It provides a platform to manage and respond to online reviews, helping to improve your online reputation and make your therapy business a trustworthy choice for potential clients.

3. Zoho CRM

The Zoho CRM tool offers an end-to-end client management solution. Appointments, client notes, treatment plans, and even billing can be managed in one place, eliminating the need for multiple platforms. This simplifies your operations, giving you more time to focus on providing quality care.

We recommend Zoho CRM as its broad set of features has something to offer every facet of a physical therapy business from document attachment capabilities that ensure critical client information doesn’t get lost to powerful automation tools that handle routine tasks such as appointment reminders or follow-ups.

4. HubSpot

HubSpot CRM is a great tool not only for tracking client data but also for marketing your physical therapy practice. Its comprehensive marketing features including email marketing, landing pages, and social media, help in attracting new clients.

HubSpot CRM believes that you should be able to tailor interactions with your clients based on their past behavior and preferences, which is key in a physical therapy setting where personalization plays a crucial role. Furthermore, all your client data is stored in a clean, visual dashboard, accessible at a glance.

5. Salesforce

The most popular CRM tool, Salesforce offers intuitive features for task management, tracking client data, marketing automation, and more. With Salesforce, you can customize your CRM to fit the unique needs of your physical therapy business.

We recommend Salesforce for its impressive customer support, industry-specific modules, and advanced analytics. You can utilize Salesforce’s analytic capabilities to identify trends over time, helping you make data-driven decisions for your physical therapy practice.

6. Pipedrive

Pipedrive is a sales CRM designed for small teams that can lift the load for businesses of any size. It centralizes client interactions and progress updates into a single view, making it easier for your physical therapy team to stay on the same page.

We suggest Pipedrive for its user-friendly interface and pipeline management capabilities that provide you with a visual display of your sales process. Its smooth integration with various apps and platforms brings added convenience.

7. Freshsales

Freshsales can perform a variety of tasks like lead scoring, email tracking, and even phone calling. Its potential to manage customer interactions and provide profound insights makes it a great choice for physical therapy businesses.

We recommend Freshsales for its AI-based lead-scoring feature. By scoring leads based on their behavior, Freshsales directly assists in identifying the most promising clients to focus on.

8. Monday.com

Monday.com is a versatile CRM tool that’s not industry-specific but can be customized to fit the unique needs of a physical therapy business. It’s great for task management, project tracking, and client communication.

We endorse monday.com because its simplicity and versatility can bring high value to your physical therapy business. It breaks down workflows into manageable units and displays progress on visual boards, ensuring you never miss a beat when managing your practice.

9. Inbox

Podium’s Inbox streamlines all of your interactions with your clients into a single dashboard. You can manage and respond to text messages, reviews, and social media interactions all in one place, no matter where the conversation started.

With Inbox, gone are the days of worrying about missed messages or finding the right platform to respond to a client’s query. Its integration with texting allows you to communicate with your clients the way they prefer, enhancing their experience with your physical therapy business.

10. Insightly

Insightly is another versatile CRM tool catering to a variety of industries. It provides features like lead routing, workflow automation, and advanced reporting which can all be beneficial for your physical therapy business.

We strongly recommend Insightly for its project management capabilities. You get a complete view of a client’s journey, from appointments to results. Insightly can implement automation that triggers actions like sending emails or updating fields, helping you save valuable time.

Get Started

In a service-based industry like physical therapy, ensuring positive patient experiences can lead to client retention and growth. Integrating your therapy practice with suitable CRM tools can help provide smooth services, foster healthy relationships, and manage your operations efficiently. Explore these tools to see what fits best for your physical therapy business and take your practice to new heights. Check out how Podium can further help you streamline your business and establish a deeper connection with your clients.